Employee Provident Fund Registration Online
The Employee Provident Fund (EPF) is an important financial security scheme managed by the Employees' Provident Fund Organisation (EPFO) under the Ministry of Labour, Government of India. PF registration is mandatory for businesses with a specified number of employees and involves submitting key documents such as a PAN card, address proof, and bank details (including a cancelled cheque). Companies must also provide their registration and establishment details, whether operating as a Liability Partnership or a Private Limited Company.
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Once registered, businesses are assigned a Universal Account Number (UAN), which helps employees manage their EPF across various jobs. Both employers and employees contribute to the EPF based on the employee's basic salary and dearness allowance. Contributions must be made by the due date to avoid penalties and interest on overdue payments.
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At Vakilsearch, we assist new employers in navigating this often complex process, ensuring legal compliance and timely filing. The EPF scheme provides significant benefits, such as retirement savings and tax advantages, which are especially useful for Senior Citizens seeking stable income after retirement. Employers who don’t meet the mandatory threshold can still opt for voluntary registration.
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The Shram Suvidha Portal helps maintain accurate records and meet EPF obligations under the Miscellaneous Provisions Act. Technical support is available to address any queries related to contributions and compliance, ensuring that all businesses, including Liability Partnerships, manage their responsibilities effectively. The EPFO portal is designed to be user-friendly, with features for screen reader accessibility.
What is EPFO?
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The Employees' Provident Fund Organisation (EPFO) is a statutory body under the Ministry of Labour and Employment, Government of India, responsible for regulating and managing provident funds in India. It primarily serves the organized sector, offering social security through various schemes, including the Employees' Provident Fund (EPF), Employees’ Pension Scheme (EPS), and Employees' Deposit Linked Insurance (EDLI).
Documents Required for PF Registration
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To register for the Employee Provident Fund (EPF), you need specific documents depending on your type of business. Here’s a simple list:
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General Documents for Everyone
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PAN Card:
A tax identification document. -
Address Proof:
Documents such as an Electricity Bill or Water Bill to show your business address. -
Identity Proof:
IDs for owners or directors, such as a Passport, Driving License, or Election Card.
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For Proprietorships
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Proprietor’s Identity and Address Proof:
Similar to the general identity proof. -
Business Registration Certificate:
Proof that the business is registered.
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For Partnership Firms / LLP / Companies
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Partnership Deed or LLP Agreement:
This outlines the structure and workings of the partnership. -
Certificate of Incorporation:
Proof that the company is officially registered. -
Board Resolution for PF Registration:
A formal decision by the board to register for PF.
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For Societies/Trusts
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Registration Certificate:
Proof that the society or trust is registered. -
Trust Deed:
This document explains the rules and objectives of the trust. -
Trustee ID and Address Proof:
IDs for the individuals managing the trust.
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Extra Information Needed
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Business Type:
The nature of your business (e.g., service or manufacturing). -
Business Nature:
A short description of what your business does. -
Bank Account Information:
Details about your business bank account. -
Company Information:
Basic information about your company. -
Employee Count:
The total number of employees. -
Employee Basics:
General information about your employees (e.g., roles). -
Employee Salaries:
An overview of employee earnings. -
Incorporation Date:
The date when the business was officially registered. -
Office Locations:
Addresses of where your business operates.